Student Studio Access Induction

1. Introduction

This information is to help Design Informatics students safely access the studio and workshop at the Bayes Centre taking all practicable measures to minimise the risk of infection from Covid-19.


2. Applicability and Responsibility

Prior to accessing the building, all students should read through this information.  This page will be reviewed regularly and may need to be modified or added to at short notice.

This information applies to all students using the building.


    • Is responsible for reading and understanding the details contained within this webpage.
    • Is responsible for ensuring that the control measurements detailed in this plan are adhered to and that any breaches of these control measures are notified to their area leads.
    • Is responsible for ensuring they clean their desk, equipment and all areas they touch throughout the day.


3. Mandatory Training

Students are advised to view relevant information provided to them regarding returning to campus at the following webpage:


4. General Rules

Overarching principle:  The University must ensure the health and safety of all staff, students, and contractors. We have a legal responsibility to ensure that we implement all reasonable measures to reduce the risk of Covid-19 to those using parts of the building for which we are responsible. 

  • Anyone experiencing any symptoms of illness associated with COVID-19 (i.e. high temperature, new and persistent cough, loss of sense of smell or taste) must leave the University immediately, isolate themselves at home, seek medical advice and inform their personal tutor.
  • Anyone who comes into contact with someone who has symptoms of Covid-19 must follow the guidance here.
  • Physical distancing (social distancing) at 2 metres must be maintained throughout the building wherever feasible (see UK government advice here).
  • Since the Design Informatics Studio is a shared study space, you must wear a face covering inside the Design Informatics Studio unless exempt.
  • Frequent hand washing should be carried out according to government advice using soap and water for a minimum of 20 seconds. Where this is not possible, hand sanitiser should be used.
  • For any situation not covered in this guidance, a risk assessment must be completed.
  • Please follow Scottish Government advice – FACTS


5. Using the Design Informatics Studio and Workshop

This section contains the steps required for students to use the Design Informatics Studio or Workshops.

  • 5.1 – Door access
    Once you have read through/completed the mandatory training and read all information provided on this page; you will then need to complete the online form from Maria Wolters (sent internally) agreeing to all and then your door access will be granted/reinstated. Please email Catie Cundall ( once you have completed the form.

Please arrive on time and enter through door next to Bayes Centre reception:

You will need your university card and PIN for the external door.

  • 5.4 – Social Distancing
    • Please stick to the one-way system when moving around the rooms. Observe 2m social distancing at all times. You must wear a face covering inside the Design Informatics Studio unless exempt.
  • 5.5 – Clean
    The desks in the studio are numbered and please only use the one that you booked.  Clean your desk before and after with cleaning products provided.
  • 5.6 – Exiting
    Please leave on time via the InSpace door.Hours: Mon-Thurs 9am-5pm.The fire alarm test is every Thursday at 11.30am.


6. Travelling to the Bayes Centre

Students are encouraged to walk, run or cycle to work where this is possible.  If using public transport, follow all Scottish Government guidelines. For those who require to travel by private car, see the below website for information for parking arrangements:

For those cycling to work, secure bike store location can be found here:

Information on the ‘Just Eat’ bicycle hire scheme can be found here:


7. Using the Building
  • 7.1 – Moving around the building
    • A one-way system around the buildings together will be in place to reduce the frequency of people passing in corridors.
    • The direction of the one-way system will be indicated by signage and on the floors.
    • Movement both ways will be allowed within some areas and this will be indicated by signage. In these corridors, please keep left at all times. Please be careful in these areas and only allow one-person passage through these spaces at once waiting safely to one side until the area is clear.
    • Priority is for those travelling in the direction of the one-way system. Allow other users to safely pass and then move through the space quickly.
    • Movement around the buildings should be kept to a minimum wherever possible.
    • All internal and external fire doors must be kept closed. To open a door, please consider using a knee or elbow.
    • In the event of an emergency the building must be evacuated by the quickest and safest route. In these instances the one-way system does not need to be followed and the quickest exit route should be used. Once outside, stay within your immediate working groups and maintain physical distancing. The return to the building after an evacuation will need to be managed differently in order to maintain social distancing.
    • The University’s position is to support good public hygiene, by strongly encouraging people to wear their own face coverings whilst within University buildings. You can view the University’s current position on face coverings here and we encourage you to review this regularly to make sure you are complying with the latest guidance.
  • 7.2 – Kitchen and foods
    • The kitchens are available for use but you must follow social distancing protocols. Dishwashers are out of use. Please bring in your own utensils and crockery for your sole use. Shared utensils and crockery have been removed. Please wash your hands for 20 seconds with soap and water before touching any equipment. Wipe down the surfaces when you have finished with the cleaning products provided.
    • Food outlets for purchasing items are likely to be reduced in the local vicinity so please consider bringing your own food and drink with you.
  • 7.3 – Toilets
    • All of the toilets are open as normal but a one-way system is in place to access them.
  • 7.4 – Printer
    • Please avoid using the printer where possible as they represent a touch point risk and are not being regularly monitored for wear and tear. Please avoid queuing at print spaces wherever possible.


8. First Aid, Fire Safety and Security
  • 8.1 – First Aid
    • There will not be a regular first aid presence onsite and University Security will be the constant form of first aid support.
    • First aid kits are located in each kitchen area
    • There is no AED device in Design informatics. The closest device is located in the Informatics Forum, across the street where the building reception is staffed between 9 and 5. Access out with these times is via the pend entrance using swipe cards.
    • For minor injuries call University security if assistance is needed on 2222 from any University phone. From a non-University phone, call 0131 650 2257.
    • If the accident is more serious and an ambulance is needed phone 999, or 9999 from a University phone, then inform Security by phoning 2222 from an internal University phone or 0131 650 2257 from a non-University phone line.
    • All accidents, incidents and instances of known or suspected occupational ill health, must be reported as soon as possible and further reported to the University Health and Safety department via their web form at:

No accident should be considered too trivial to report.

  • 8.2 – Fire Safety
    • There will not be a regular presence of fire stewards in the building, and you will be asked to take collective responsibility for fire safety procedures and follow the fire evacuation guidance as detailed below. Please ensure everyone working in the same space as you also leave the building promptly in the event of a fire alarm.
    • If you require assistance to leave the building, then a risk assessment is required before you return to campus determine whether the appropriate support will be available. Please contact Catie Cundall or Mark Kobine if this applies to you. All efforts will be made to ensure you have the appropriate support in place.
    • The emergency evacuation alarm will be tested weekly on Thursdays at 11:30am.
    • If you hear the emergency evacuation alarm at any other time, it is a REAL ALARM and not a test. Please do the following:
      • Leave the building via the nearest available fire exit
      • Disregard any COVID-19 one way systems in place
      • Assemble at the fire assembly point at George Square.

 Do not return to the building until you are told it is safe to do so by Security, the Fire Brigade, or the Fire Assembly Coordinator

  • 8.3 – Security
    • You must carry your UoE student card at all times when in the building
    • All fire doors are in normal operation and should not be used as exits from the building unless in the case of an emergency
    • If you have a security concern whilst in the building call the UoE security team on 2222 from any UoE internal phone
    • Do not allow anyone to ‘tailgate’ you when you are entering or leaving the building during out of hours


9. Contacts

If you need any help with access to the buildings please contact:

  • Catie Cundall (
  • Mark Kobine ( will be in the Workshop Monday to Thursday 9.30am to 5.30pm.
  • Security: UoE phone 2222, external line: 0131 650 2257


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